Event Security: Our Top 10 Tips
Security is a hot topic within the events industry due to the current security climate. Many organisations we speak to are concerned about event security and travelling employees and delegates. Unfortunately, the “new normal” has become a context of permanently elevated security for the foreseeable future. From red carpet affairs to trade shows, conferences and corporate trips: having the appropriate security measures in place can mitigate your risk and ease the mind of attendees and exhibitors. As the meetings and events industry is constantly evolving and 2018 is shaping up to be a transformative year for trends, technology and travel – we have listed our top ten tips to help you safeguard future events, your guests and travellers.
Top ten security tips when organising your next event:
- When a country, location and venue are identified for an event, consider conducting risk assessments to decide on the threats you may face and their likelihood of happening. Risk assessments will Identify existing and potential vulnerabilities and the impact these may have to the event, your delegates and team.
- Consider an event security partner and Point of Contact right from the planning stage. In addition to embedding risk mitigation measures and providing a clear and current understanding of the risks you face in specific regions, Security can assist with logistical coordination, site reconnaissance and cost efficiencies. In addition, establish a relationship early on with the venue security team.
- Engage with a subject matter expert and local embassies when conducting your location and site assessments to review the Crime, Terrorism, Political, Medical and Environmental considerations.
- Make ‘Security Awareness’ a part of your brief with your events team. Consider ‘World Traveller’ Security training – designed to develop an individuals’ situational awareness, which will reduce the risk of exposure to violence, unwanted attention and crime. Ensure your team are aware of their surroundings and know who to report to in the event of a threat or emergency.
- When recruiting staff, third parties, vendors or contractors for an event, check identities, length of service, credentials and follow up with references. Consider background checks for additional security.
- As Cyber attacks, data breaches, malware and viruses are now a daily occurrence globally, review your Cyber Security protocols to protect your information and data. Adversaries can damage reputations, steal intellectual property and infiltrate corporations, given the correct intelligence. Take the proper IT security precautions and ensure there are appropriate provisions for disposing of confidential waste.
- If travelling with a large number of delegates, consider using a Travel Risk Management platform to track, monitor and communicate with your travellers. Mass notification features are invaluable should an incident occur.
- Ensure you have medical support within your deployed events team, at the very least a trained first aider. For larger scale events consider an emergency medical crew onsite for first response. Your security provider should provide a list of emergency contacts including hospitals, embassies and emergency services within their operational plan.
- Work with the venue and event security team to ensure you have clarity on Emergency Evacuation Plans.
- Create or review your crisis communications plan with your event team and have an onsite crisis Management Team in place for large scale events.
Please Contact Us for advice on Event Security and Risk Mitigation for your travellers.